Position Classification: Full-Time | Entry-Level | Non-Supervisory
Department: Administration
Reports To: Chief Operating Officer (COO)
Work Schedule: Monday–Friday
Anticipated Start Date: January 1, 2027

Position Overview

The Lafayette Convention & Visitors Commission (LCVC) is accepting applications for a full-time Operations Coordinator within its Administrative Department.

This position provides essential accounting, administrative, and operational support to the Commission. The Operations Coordinator is responsible for coordinating routine financial and administrative activities, maintaining accurate records, supporting established workflows, and assisting with the efficient operation of the organization.

The successful candidate will demonstrate professionalism, strong organizational skills, attention to detail, effective communication, and the ability to manage multiple responsibilities in a collaborative office environment. The position requires initiative, adaptability, accountability, and a willingness to learn and assume additional responsibilities as organizational needs evolve.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

  • Accounting Support/ Coordination: Coordinate vendor correspondence, invoice review and verification, three-way matching, supporting documentation, and preparation of payment materials for review and approval. Assist with credit card transaction matching, verification of employee reimbursement documentation, routine accounting activities, and financial data entry.
  • Records Management: Maintain accurate, organized, and accessible paper and electronic records, including financial documentation, filing systems, and administrative records.
  • Inventory and Asset Records Management: Assist with maintaining accurate and up-to-date inventory records, including assisting with tracking organizational supplies, promotional materials, equipment, and other assets. Responsibilities may include assisting with updating inventory logs, documenting receipts and distributions, assisting with periodic inventory counts, reconciling discrepancies,
  • and maintaining supporting documentation in accordance with established procedures.
  • Grant Administration Support: Assist with the administrative coordination of grant-related activities, including maintaining grant files, organizing applications and supporting documentation, tracking required information and deadlines, and assisting with payment documentation, reporting, and recordkeeping in accordance with established procedures.
  • Administrative Operations: Provide general administrative assistance, prepare and organize documents, support departmental activities, and assist with daily office operations.
  • Communication and Customer Service: Maintain professional and courteous communication with employees, vendors, and other stakeholders through telephone, email, and in-person interactions.
  • Coordination and Follow-Up: Monitor assigned responsibilities, obtain required documentation, follow up on outstanding requests, and ensure the timely completion of assignments.
  • Additional Responsibilities: Perform other related administrative and operational duties and assist with special projects as assigned by the COO.

Required Qualifications and Skills

  • High school diploma or equivalent.
  • Previous experience in administrative support, accounting support, or a related field.
  • Proficiency in Microsoft Office applications, particularly Excel and Outlook, and standard office technology.
  • Strong organizational and time management skills with a high level of accuracy and attention to detail.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Ability to prioritize assignments, manage competing deadlines, and adapt to changing responsibilities.
  • Demonstrated dependability, accountability, initiative, and commitment to completing assigned responsibilities.
  • Ability and willingness to learn new procedures, software applications, and organizational processes.
  • Ability to work independently within established procedures and collaboratively as part of a team.

Preferred Qualifications

  • Associate degree or relevant coursework in accounting, business administration, or a related field.
  • Experience, working knowledge, or knowledge from coursework of basic accounting terminology and procedures preferred, but not required.
  • Experience maintaining records, supporting documentation, and electronic and paper filing systems.
  • Familiarity with grant documentation, tracking, or administrative support processes preferred, but not required.
  • Familiarity with governmental, quasi-governmental, nonprofit, or similar organizational environments preferred, not required.

Professional Attributes and Expectations

The Commission seeks an individual who demonstrates a strong work ethic, professional judgment, accountability, and commitment to quality work.

As a member of a small, collaborative Administrative Department, the Operations Coordinator must be capable of managing multiple assignments, transitioning efficiently between responsibilities, and responding appropriately to changing operational priorities while maintaining accuracy and attention to detail.

The successful candidate will demonstrate a willingness to learn, take initiative, communicate proactively, and contribute positively to the organization's overall effectiveness. Additional related duties and special assignments may be required based on organizational needs.

Application Information

Qualified applicants are invited to submit a current resume and supplemental documentation as follows,

Application Method: resumes@lafayettetravel.com
Application Deadline: Monday, November 9, 2026
Lafayette Convention & Visitors Commission (LCVC) 
Lafayette Travel | Lafayette, Louisiana

The Lafayette Convention & Visitors Commission is an Equal Opportunity Employer.